Your partner for a compelling bid
When bidding for a new O&M contract, you may face the following challenges:
• Mobilising bid specialists, with the skills and local knowledge to strengthen your team,
• Access to information needed to accurately assess costs and risks,
• Coordinating your project locally and raising your company profile,
A winning bid requires technical know-how, an imaginative approach to the proposal, underscored with a sound financial and commercial offer.
We will help you bring together the expertise, local knowledge and the analysis you need to develop a winning bid.
Our approach
Our award-winning Bronze-Silver-Gold methodology is your best guarantee for:
• Full compliance with the RFP requirements and your bid strategy,
• Fully consistent set of bid deliverables,
• Leverage on collective intelligence and best practices,
• Focus on your company’s unique selling points,
• In-depth analysis to support governance and pricing,
• Delivery of a compelling and very high quality bid on time.
Typical content
HR and Training
Organization design, job descriptions, staffing levels, HR management/unions, Training design, list of training courses, training matrix, high level program, Know how transfer to and Employment of Nationals (approach).
Development/Handover
Preliminary Master Schedule and Mobilization Plan incl. staff mobilization schedule, dev. of technical deliverables, procurement activities, training and dependencies (incl. handover).
HSQE and Security
Policies, plans and high level procedures to meet local requirements in Health, Safety, Quality, Environmental and Security.
Operations
Operations of OCC, Trains, Stations, Depots, Organization & staffing, List of Procedures in every mode.
Transit Systems Maintenance
Asset Management Plan and Maintenance Services Plans for Rolling Stock, Signalling & Comms, Power Supply, Depots & Equipment and other transit related systems (e.g. PSDs).
Civils Maintenance
Maintenance Services Plans of Tracks/Guideway, Viaducts, Bridges & Tunnels, Buildings.
Facilities Maintenance
Maintenance and cleaning services plans of facilities and equipment inside the stations (Elevators & Escalators, HVAC, Fire Protection and other ‘MEP’ systems).
Performance and Commercial
Plans describing approach to Performance management (incl. analysis of KPI regime), Reporting, Stakeholder Management, Contract Management, Risk Management (incl. Risk Matrix).
IT + Procurement + AFC
Development of IT architecture (functionalities & applications (CMMS, ERP, Rostering)), Subcontractors: Approach to Procurement, Warranty, Novation; Localisation of services O&M of Automatic Fare Collection (Level 1).
Our approach
We customize our Cost Models to meet your submission and governance requirements. Based upon 30 years of experience in O&M cost modelling, our approach is subdivided in 4 phases:
1. Design of Cost Model to meet requirements with the most appropriate granularity,
2. Population based on a triangulation of own and client data points, request for quotations and benchmarks,
3. Optimisation based on comprehensive and joint risk & opportunity analyses and preparation for internal governance,
4. Handover to your company prior to bid submission for pricing finalisation.
Typical content
Staff Costs
Staffing levels and mobilisation dates by role, rostering. Compensation and benefit scheme by role including detailed allowances (Hay grading structure). Cost of national preference.
Subcontracts
Make or Buy strategy, benchmarking, management of Request for Quotations, Vendor pre-selection, development of Purchasing Technical Specifications (PTS), Cost of Localisation.
Spare Parts
Procurement and supply chain strategy, benchmarking. Comparison of asset management strategies (time-based, condition-based, Life Cycle Cost…). Evaluation of quantities and Request for Quotations.
Asset Renewal
Asset condition assessment and risk analysis. Asset/plant specific assessment and ratio-based assessment. Financing solutions.
Mobilisation
Detailed identification and scheduling of activities. Development of in-house, outsourced and hybrid solutions. Demobilisation costs.
Fleet Size & Energy
Roundtrip run times, timetabling, 24/7 analysis. Fleet sizing and optimisation. Energy consumption and savings.
Performance and Contingency
Detailed cross-disciplinary analysis of KPI regime. Risk contingency levels based on joint contractual and technical review.
IT
Preliminary Enterprise (IT) Architecture. Development of innovative and low cost solutions, integration costs. Pricing of design, implementation and managed services (MMIS, ERP, Operations tools…). Pricing of hardware / cloud solutions.
Our approach
Our bid specialists are mobilised as and when required to strengthen/complement your internal bid team. While adopting your own rules and standards, we leverage on a suite of proven processes and tools to streamline bid production and ensure a timely and high quality delivery:
- Bid Roadmap and Schedule
- Bronze/Silver/Gold Workshops
- Weekly Review with Bid Book, Issues Log…
- Case Study Development…
Typical content
Bid Coordination/Management
Establishment and monitoring of bid production. Management of tender information and communications. Compliance review and administrative package.
Commercial Support
Review of O&M Agreement and Subcontracts by a specialised lawyer. Risk and performance analyses; review and pricing of insurance. Procurement strategy and RFQ’s.
Scheduling
Development and update of Bid Plan. Development of detailed mobilisation schedule.
Packaging
Development of Bid Templates. Glossary of terms, Technical Writing, Translations and Graphic design.
Strategic Advisory & Business Innovation
Identification and deployment of Win Themes. Stakeholder analysis and pricing analysis. Innovative digital and asset management solutions.
